XBKit·B2B / Export

Quotation Generator

Generate professional export quotations as PDF. Include itemized pricing, payment and delivery terms, and validity period.

From (Seller)
To (Buyer)
Quote Details
Line Items
ItemDescriptionQtyUnitPriceAmount
-
Terms
Notes (optional)
Preview & Export

PDF downloads directly to your device

About Quotations

A professional quotation helps buyers make decisions and creates a paper trail. Include payment terms, delivery terms, and validity date to set clear expectations.

How to Use

  1. 1

    Enter buyer and seller details

    Fill in your company's exporter information and the buyer's details. These appear in the quotation header.

  2. 2

    Add quoted products and prices

    Add each product line item with description, unit, quantity, unit price, and total. The tool sums the quotation total automatically.

  3. 3

    Set terms

    Enter the Incoterm (FOB, CIF, EXW, etc.), payment terms (e.g., 30% deposit, 70% before shipment), delivery time, and quotation validity period.

  4. 4

    Download and send to buyer

    Generate the PDF quotation and send it to your buyer by email. A professional-looking quotation increases buyer confidence and conversion rate.

Frequently Asked Questions

What is an export quotation?

An export quotation is a formal document from an exporter/supplier to a potential buyer specifying the price, terms, and conditions for a proposed sale. It is the first step in the export transaction process — once both parties agree, it becomes the basis for a purchase order.

What is the difference between FOB and CIF pricing in a quotation?

FOB (Free on Board) means the price covers the cost of goods to the origin port — the buyer arranges and pays for international freight and insurance. CIF (Cost, Insurance, Freight) means the seller includes freight and insurance to the destination port in the quoted price.

How long should a quotation be valid for?

Standard quotation validity is 15–30 days. Commodity prices, freight rates, and currency exchange rates fluctuate, so a shorter validity protects the exporter from price changes. For custom or made-to-order products, 7–14 days is common.

What payment terms are standard for export quotations?

Common export payment terms: T/T (telegraphic transfer) with 30% deposit + 70% before shipment; 100% T/T in advance (safest for the supplier); Letter of Credit (L/C) for large orders; Escrow via trade platforms like Alibaba Trade Assurance.

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